Privacy Policy

Last updated: October 20, 2025

1. Introduction

Welcome to the website of Artanim Foundation (“we”, “us”, “our”, “Artanim”). We are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, transfer and store personal data when you visit or interact with our website (www.artanim.ch) (the “Website”), contact us, subscribe to newsletters, apply for jobs or otherwise engage with our services.

By using the Website or providing your personal data, you consent to the practices described in this policy.

2. Data We Collect

We may collect and process the following categories of personal data when you use our Website or communicate with us:

2.1 Data you Provide us Directly

• Name, job title/position and organization (e.g., when you contact us via “Contact” form)
• Email address, telephone number, mailing address (when you request information, apply for a job, subscribe to our newsletter)
• Curriculum vitae, cover letter, project proposals or other materials when you apply for jobs, internships or submit research/production proposals
• Any other information you choose to provide (for example in message text or comments)

2.2 Automatically Collected Data

When you visit the Website, we may collect certain data automatically, including:

• IP address
• Browser type and version
• Device type (desktop/mobile/tablet)
• Operating system and version
• Referring website or page, pages visited on our Website, time spent on pages, click-throughs, navigation paths
• Date and time of access
• Cookie identifiers or similar tracking technologies
  This data helps us understand how users use our Website, to maintain and improve it, and to ensure security.

2.3 Cookies and Tracking Technologies
We use cookies and similar technologies to collect information about your browsing behavior. Cookies may be session-based (deleted when you close your browser) or persistent (stored for a fixed period). You can set your browser to refuse cookies or alert you when cookies are being sent—but some functionalities of the Website may not work properly if you disable cookies.

3. Purposes of Processing & Legal Basis

We process your data for the following purposes:

• To respond to your inquiries and communications (contractual or pre-contractual purposes)
• To process job applications, evaluate candidates and manage recruitment (legitimate interest or contractual)
• To send you newsletters, updates or other marketing communications if you have opted in (consent)
• To provide, maintain and improve our Website: to analyze usage, support operations, detect and prevent fraud or security incidents (legitimate interest)
• To comply with legal or regulatory obligations (legal obligation)
• To perform research, production, education, and other activities of the Foundation (legitimate interest)

4. Disclosure of your Data

We will not sell your personal data. We may share your personal data with:

• Our service providers (e.g., IT hosting/applications, analytics, email service providers) who act as data processors on our behalf and only process data under our instructions
• Our corporate partners, collaborators or project partners when necessary for the performance of a contract or project in which you participate or are involved
• Relevant authorities or third parties when required by law, regulation or court order

Where we transfer your data to external parties, we will ensure appropriate safeguards (e.g., data processing agreements, encryption, restricted access) are in place.

5. International Transfers

Since we are based in Switzerland, your data may be transferred to or processed in countries outside of Switzerland (including to service providers in other jurisdictions). Where your data is transferred to countries that do not provide the same level of data protection, we will ensure appropriate safeguards are in place (e.g., EU Standard Contractual Clauses, other binding instruments).

6. Data Retention

We will retain your personal data for as long as necessary to fulfill the purposes for which it was collected, including to meet legal, accounting or reporting requirements. When no longer required, we will securely delete, anonymize or destroy your data.

For example:

• Recruitment data may be kept for a limited period after application (e.g., up to 5 years) in case of future employment opportunities
• Newsletter subscriber data will be kept until you unsubscribe
• Website usage logs may be kept for a defined period (e.g., 12-24 months) for analytics and security purposes

7. Your Rights

Depending on your jurisdiction and our processing, you may have the following rights:

• Right to access your personal data and receive a copy
• Right to rectify inaccurate or incomplete personal data
• Right to erase personal data (“right to be forgotten”) where applicable
• Right to restrict or object to processing in certain circumstances
• Right to data portability (in certain cases)
• Right to withdraw consent at any time (if processing is based on consent)
• Right to lodge a complaint with a supervisory authority (for Switzerland: the Federal Data Protection and Information Commissioner (FDPIC); for EU residents: your national Data Protection Authority).

To exercise any of these rights or for questions about your data, please contact us at:

Contact:
Artanim
Chemin du Grand-Puits 40, 1217 Meyrin, Switzerland
Email: info@artanim.ch

8. Security

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, accidental loss, destruction or damage. These measures include encryption, secure servers, access controls, regular reviews of our data security practices.

However, no internet or electronic storage system is completely secure. We cannot guarantee absolute security of your data.

9. Links to Other Websites

Our Website may contain links to external websites operated by third parties. This Privacy Policy does not cover the privacy practices of those websites. We encourage you to review the privacy policy of each site you visit.

10. Changes to this Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date at the top of the policy. We encourage you to revisit this page periodically. Significant changes will be communicated where required by law.

11. Contact Information

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:
Artanim
Chemin du Grand-Puits 40, 1217 Meyrin, Switzerland
Email: info@artanim.ch